Each ACT site is expected to adhere to the following:
- Stay current on software versioning as guided by ACT Network Operations
- Ensure integrity of data use by regularly monitoring local query activity
- Adhere to expected uptime policies and work through issues in a timely manner
- Refresh data on at least a monthly basis
The decision to participate in any study using ACT is at the discretion of the ACT Network site. There is no obligation for a site to participate in a study proposed by another ACT site.
ACT governance also outlines three standard operating procedures for ACT and ACT sites, listed below.
SOP 1: Adding New or Modifying Existing Data Domains. The Data Harmonization work group defined a set of data domains (e.g. demographics, diagnoses, procedures) and standards for representing data in these domains. As ACT continues to evolve, there is the need to modify current domains and add new domains. This SOP lists the process required to suggest additions and modifications to the ACT data domains.
SOP 2: Process for User Registration and Management. This SOP ensures that the ACT Network is accessed only by individuals authorized by a participating ACT site. User registration and management is handled locally at each ACT site.
SOP 3: Monitoring and Auditing. To ensure ACT achieves its goals and participating sites operate in accordance with ACT governance, query activity will be periodically audited by local site Data Stewards. Only authorized individuals will have access to information that can identify the user. Network usage metrics will also be collected on a regular basis, but will not include user identifying information.
. If you have further questions, you may reach out to your Site Operations Coordinator and Data Steward.